Overview

This document reviews how to access Lease File Audit Reporting and contains a review of all report types with details of included data and export file types available.

The following video goes through the functionality of the feature.


Specifications

Instructions cover how to pull reports for all Lease File Audits completed after August 2020.


Step 1

Login to the Web App and Select Your Organization

  1. Login at app.infotycoon.com
  2. Select your company from the Organization List
  3. Select Lease File Audit from the App menu on the left
  • You will see options for Audits and Templates
  • Select Audits

Step 2

Select the Appropriate Audit

  1. You can search by audit name, sort the list, or select a date range
  2. Click on the audit to view it

Step 3

Review the Audit Data

  1. In the Audit Review, you can view data collected in the audit and correct common auditor errors

2. Click on each tab to review the data provided during the audit and make changes

  • Employers – Review Employer names and correct misspellings or abbreviations. Drag an employer name over another to update all instance of that name
  • Incomes – View the median income range for the community and make corrections to any identified outliers
  • Variances – Prefer to omit certain variance types from your reporting? Remove them in this step
  • Multi-Lease Units – If there are multiple leases for a unit, you may choose which you would prefer to appear in the reporting

Step 4

View and Save Reports

  1. Once you have reviewed the data, click the Reports Tab
  2. Reports are grouped by type and include descriptions
  3. Click the Download icon to the right of each report to download

List of Available Reports

  1. Audit Summary & Demographic Report
  • Provides an overview of audit data including Variance Summary; Floorplan Overview; Charge, Concession, & Deposit Totals; Demographics including Income, Age, & Gender; Screening Results; Employment Overview; and Relocation Data.
  • Combines previously available reports: Audit Summary Report & Demographic Report
    - Available in PDF format

2. Itemized Audit All Data Report

  • Includes all audit data and can be exported in excel format. Allows filtering to select specific sections or questions, or to show only variances.
  • Filter this report to view Rent Variance and Security Deposit Variance files.
    - Available in Excel format

3. Audit Detail Report

  • Creates an updated rent roll utilizing data updated during the audit.
    - Available in Excel format

4. Lease Expiration Burn Down Report

  • Displays a graph and count of lease end dates by month.
    - Available in PDF format with graphs, or underlying data in Excel format

5. Income Ratio Report

  • Includes overview of income ratio by floorplan, as well as an ascending list of all leaseholder income ratios.
  • Combines previously available reports: Income Ratio Report and Qualification Report.
    - Available in PDF format with graphs, or underlying data in Excel format

6. Gain/Loss Report

  • Shows Rent Gain and Loss overall, by floorplan, and by unit.
    - Available in PDF format with graphs, or underlying data in Excel format

7. Concession Burn Down Report

  • Sum of active concessions by month.
    - Available in PDF format with graphs, or underlying data in Excel format

8. Rent & Revenue Analysis

  • Provides Occupied vs Vacant Rent Data; Comparison of Rent Roll to Audit Variances; an Overview of Non-Revenue Units; and a Comparison of Market and Effective Rents by Floorplan.
  • Combines previously available reports: Market & Effective Rent Analysis and Revenue Summary Report.
    - Available in PDF format with graphs, or underlying data in Excel format

9. Rent Variance Report

  • Provides a summary of Rent Roll vs Lease Rent values and includes a list of all files where a Rent Variance was present
    - Available in PDF format with graphs, or underlying data in Excel format

10. Deposit Variance Report

  • Provides a summary of Rent Roll vs Lease Deposit values and includes a list of all files where a Rent Variance was present
    - Available in PDF format with graphs, or underlying data in Excel format

For more information about the SightPlan platform, please visit our Knowledge Base Articles. Should you need additional support, please don't hesitate to contact the Help Team at help@sightplan.com.

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